Office Manager and Executive Assistant

Deliv2Me is a company on a mission. We are a leading innovator in cloud ERP with customers located around the world. Deliv2Me is a leading provider of cloud business management software that empowers small and mid-size businesses to unlock their potential and drive growth. Built on the world's best cloud and mobile technology and a unique customer-centric licensing model, Deliv2Me delivers a suite of fully integrated business management applications, such as Financials, Distribution, CRM, and Project Accounting, on a robust and flexible platform. In an interconnected world, Deliv2Me enables customers to take full control of their businesses, play to their organizations unique strengths, and support their clients by following them anywhere on any device. Deliv2Me's culture is casual and high-energy. We are passionate about our product and our mission and we are loyal to each other and our company. We value work/life balance, efficiency, simplicity, freakishly friendly customer service, and making a difference in the world. Deliv2Me offers exceptional professional and financial growth potential. To learn more about Deliv2Me's mission, please visit: http://www.deliv2me.com. We are hiring an Office Manager and Executive Assistant to support our US team. An ideal candidate would be someone who is a self-starter, incredibly organized, inventive and efficient. You will have the intuition to react with appropriate urgency to emerging situations, be able to complete multiple high-priority tasks efficiently and be comfortable making decisions with minimal oversight or mentorship. Responsibilities: Manage logistics and support for our team members working in our office locations and remotely in coordination with our HR and IT teams. Order and maintain food, beverage, supplies and equipment in our office locations and is in charge of the upkeep of the Kirkland office. Manage and support team members with travel activities, including booking and changes with our corporate travel manage tool, Egencia Manage daily workflow of the CEO, including scheduling appointments, calendaring, phone, travel arrangements, email management. You will showcase your world-class relationship management and communication capabilities, interacting with internal and external partners, the executive team, corporate partners, board members. Use initiative and independent judgment to respond to requests and provide information and resolve issues, based on the CEO’s priorities and instruction, while exhibiting flexibility and versatility. Prepare highly confidential reports, and correspondence. Proactively ensure the CEO is prepared with necessary materials for meetings. Interact with the executive team, board members, partners, customers when needed to ensure activities are communicated and shared professionally, effectively and in a timely manner. Project management for CEO as requested or desire to challenge and grow in your role and responsibilities. Requirements: Exceptional interpersonal skills and proven ability to effectively communicate and interact with executives, board members, partners, customers, both written and verbal. Exceptional time management, prioritization and project management skills. Excellent organizational skills with strong attention to detail. Exceptional flexibility and proven ability to reprioritize work and schedules as needed. Ability to multi-task and handle confidential information that may impact the entire organization with discretion. Proven ability to manage and prioritize Executive changing calendars and emails. Experience coordinating travel, scheduling meetings, maintaining calendars and expense reporting. Capable of handling a variety of projects simultaneously (mostly self-directed) in a timely manner to meet deadlines. Ability to utilize discretionary decision-making Able to work with minimal supervision and strong ability to tolerate and navigate ambiguity. Strong problem-solving and follow-up skills; must be proactive, take initiative, and demonstrate ability to anticipate and manage issues. High proficiency in Microsoft (Outlook, PowerPoint, Word) Three plus years administrative experience supporting executives. Experience with logistics ordering and maintaining office supplies and equipment Experience with events and meeting planning. Bachelor's Degree preferred. Us: Deliv2Me is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail hr@deliv2me.com. This email is created exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only emails sent for this purpose will be returned. Emails sent for other purposes, such as following up on an application or technical issues not related to a disability, will not receive a response.